Landscaping Quoting Software with AI Visuals
Turn your own scope, quantities, rates, GST choice, and customer details into a client-ready landscape quote PDF, with an optional AI concept generated from the customer's real site photo.
- Build a professional quote from item descriptions, quantities, unit prices, scope notes, and your business details
- Attach an AI concept generated from the customer's real site photo
- Choose GST-inclusive or GST-exclusive entry and show subtotal, GST, and total in the PDF
- Save a draft, download the PDF, and mark it sent when working from an accepted RealScape lead
- Use the standalone builder for customers you already source; download the PDF and keep it in your normal records
- Make inclusions, exclusions, assumptions, and payment terms explicit in the project brief or notes
- Receive state-matched homeowner project notifications as an additional lead source
- Use the landscaper partner network to find subcontractors or share overflow work
AI-generated editorial illustration. It shows a typical enquiry-review workflow, not a RealScape customer project or a promise of available work.
From Site Photo to Landscape Quote PDF
1. Choose whether the quote needs a visual
Start the Quote PDF with your assessed scope and prices, or upload the real site photo and generate a labelled concept when an image will help explain the proposed direction.
2. Add scope and pricing
Enter line items, quantities, unit prices, scope notes, and your business and customer details. Choose whether your entered prices include GST.
3. Save and present the quote
Save a draft, download the client-ready PDF, and mark it sent while keeping the AI visual beside the commercial scope.
What to confirm before sending a landscaping quote
Australian Government guidance says a written quote should clearly identify the business and customer, describe the work, itemise and total the costs, state GST where applicable, record discussed variations, payment terms, timing, expiry, and customer acceptance. RealScape supplies a focused visual PDF format, but the landscaper remains responsible for checking the site and writing complete commercial terms.
Use the concept image to explain design direction, not as proof of measurements, engineering, drainage, levels, services, approvals, material availability, or the completed result. Put property-specific inclusions, exclusions, assumptions, access limits, disposal, provisional allowances, and variation handling into the written scope or notes before the customer accepts.
RealScape's PDF is a quote, not an invoice, accounting record, contract-management system, or legal review. Keep accepted documents and later invoices in the systems your business normally uses, and obtain professional advice where your licence, state rules, project value, or contract type requires it.
Primary sources
Australian guidance rechecked 2 November 2026
Frequently Asked Questions
What does the AI landscape quote PDF include?
The builder combines business and customer details, quote number and date, project brief, line-item descriptions, quantities, unit prices, subtotal, GST, total, notes, and an optional labelled AI concept image in a client-ready PDF.
Can I use the Quote PDF Builder for an existing RealScape lead?
Yes. Open an accepted lead, prepare the quote, save a draft, and download the finished PDF from the landscaper lead workflow.
Does RealScape calculate landscaping prices or measurements?
No. The landscaper assesses the site and enters their own quantities, unit prices, scope, assumptions, and terms. RealScape totals the entered line items and prepares the visual PDF; it does not produce a construction estimate for the customer.
Does the AI image replace a measured landscape plan?
No. The image is a concept visual for explaining design intent. Confirm measurements, engineering, materials, site conditions, and final scope separately before construction.
Is RealScape full landscaping job-management or invoicing software?
No. RealScape is a visual sales and quoting layer. It creates AI concepts and client-ready quote PDFs, while scheduling, accounting, invoicing, engineering, and construction documentation remain in your existing systems.